Posting Title: ASSOCIATE INFORMATION SYSTEMS OFFICER, P2
Job Code Title: ASSOCIATE INFORMATION SYSTEMS OFFICER
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Job Opening Number: 21-Information Management Systems-RMT-165172-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
This position is located in the Archives and Records Section of the Registry of the International Residual Mechanism for Criminal Tribunals, Arusha Branch. Under the supervision of the Archivist, Head MARS Arusha, the incumbent will be responsible for supporting the implementation of strategies, policies and procedures for the management of digital records and archives, and the provision of access to them in accordance with the Mechanism’s information security and access regime.

Responsibilities
• Support acquisition, design, development, installation and use of information technology to manage and preserve the Mechanism’s digital records, the digital component of the Mechanism’s Archives, and to provide access to these records and archives.
• Participate in defining requirements and preparing specifications.
• Conduct research and prepare feasibility studies, comparative analyses and cost-risk-benefit analyses.
• Support procurement.
• Participate in design, development and installation.
• Monitor and analyse use, efficiency and effectiveness, and develop enhancements and new features.
• Provide operational support, monitor performance and resolve problems.
• Provide user support.
• Maintain technical documentation.
• Prepare user training materials and deliver training.
• Collaborate with the Mechanism’s information technology services providers to ensure data security and integrity.
• Participate in preparing and implementing disaster recovery plans.
• Maintain up-to-date knowledge of the use of information technology to manage and preserve digital records and archives, and new developments. Provide recommendations and advice to the Chief Archivist / Archivist, Head MARS Arusha on the applicability of new technology or other measures to improve the management of the Mechanism’s digital records and the digital component of the International Criminal Tribunals Archives.
• Establish and maintain effective working relationships with the Mechanism’s information technology services providers.
• Oversee the work of junior staff relating to the functions described above.
• Perform other duties as required.
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Competencies
Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education
  • Advanced university degree (Master’s degree or equivalent) in computer science, information systems or related field. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced degree.
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Work Experience
  • Minimum of two years of progressively responsible experience in planning, design, development, implementation, maintenance and support of information technology systems.
  • Experience of Electronic Document/Record Management Systems (EDRMS) is required.
  • Experience of digital preservation systems and digital repositories is highly desirable.
  • Experience of Archival Collection Management Systems (ACMS) and their integration with Digital Preservation Systems (DPS) is highly desirable.
  • Experience of strict information security regimes is highly desirable.
  • Experience in international tribunals or national courts is desirable.

Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of French is desirable.

Assessment
There may be a technical test followed by a competency-based interview.

Special Notice
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Current UN staff at the GS and FS level who meet the eligibility requirements are exceptionally permitted to apply. If selected, certain conditions will apply. All offers of appointment are subject to budgetary approval.
The appointment is limited to the International Residual Mechanism for Criminal Tribunals. Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds. As the international tribunals are not integrated in the Secretariat, UN Staff Members serve on assignment or secondment from their parent department/office if selected. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Posting Period: 04 October 2021 - 02 November 2021